United Way Mumbai Hiring for Administration Officer Job at Mumbai Full Time

Key responsibilities include:

FACILITY MANAGEMENT

• Supervise admin assistants, allocate responsibilities and coordinate to ensure efficiency

• Manage office reception ensuring a smooth and pleasant experience for all visitors, callers and team members visiting the office

• Ensure housekeeping, upkeep and maintenance of the UWM office, including renewal of AMCs, coordination for servicing and maintenance of appliances, etc.

• Provide IT support to team members in coordination with appointed vendors

• Maintain inventory of office supplies and project materials

• Create and maintain an efficient filing system and maintain important documents and records

PURCHASES AND VENDOR COORDINATION

• Onboard and coordinate with vendors for procurement of office supplies and project materials

• Coordinate with insurance providers for staff insurance policy

FINANCE & COMPLIANCE

• Coordinate banking work under the guidance of the Finance team

• Liaise with board members and authorised signatories for documentation and signatures

• Assist in preparation and coordination for internal audit

• Handle office petty cash and make judicious use of office resources while fulfilling administrative responsibilities

ASSISTING TEAM MEMBERS

• Make business travel and accommodation arrangements for team members

• Assist projects teams for vendor deliveries/supplies to project locations
• Provide logistics support for UWM project related activities and events as per requirement

• Coordinate and schedule appointments and allocation of meeting rooms

• Assist CEO and senior management in coordination of schedules, preparation for meetings, and any other administrative support

REQUIRED SKILLS AND QUALIFICATIONS

• Graduate degree in any discipline

• Fluency in spoken and written English

• 4+ years of experience in office administration

• Excellent knowledge of MS OFFICE

• Proactive, self-motivated and strong people skills

• High level of integrity, commitment and accountability

• High degree of tact, diplomacy and discretion

Ability to multi task and work under pressure

Candidates with locomotor disabilities are encouraged to apply

REMUNERATION: Between INR 3 lakh to INR 4.8 lakh, subject to qualifications and experience of the candidate