Date: 04-Dec-2022
Location: Mumbai A.O
Company: Mahindra & Mahindra Limited
Manage a gamut of administrative areas ranging from facility management, front office and visitor management, cafeteria management, housekeeping, inventory management, vendor management, contract administration, security and safety of assets as well as personnel and adherence to legal/compliance requirements.
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Analyze and put in place required systems for services like security, safety, housekeeping, preventive maintenance, pantry operations, office stationery and parking management.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Responsible for arranging annual events, conferences, seminars and other functions of the company organized from time to time
Identify vendors, conduct technical & commercial evaluations, define specifications, and submit recommendations to the Department Head
Optimize costs through process improvements, negotiate costs for best deals
Liaise with government authorities, Licenses department etc. for smooth and seamless compliance with required statutory and legal requirements.
Competencies-
Very high levels of initiative, self-drive and achievement orientation – strong deadline closure focus.
Ability to exercise a high level of discretion, judgement and initiative
Ability to engage with a wide variety of stakeholders and influence without authority
Ability to problem solve and identify an appropriate course of action
Ability of prioritize and multitask
General Requirements-
Strong writing and communication skills, including the ability to communicate technical information
Working knowledge of principles and practices of general administration, service management, facilities management, travel & events etc
Proven ability and experience in negotiating with vendors / suppliers
Hands on in excel and presentation skills
Working in Admin with 10 or more years’ experience with good organization .Experience in handling affairs unsupervised
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