CARE India Hiring for Admin and Procurement Assistan… Job at Lucknow Full Time

BCOM – BACHELOR OF COMMERCE

BA (ECONOMICS)

• The Procurement and Admin officer will assist the Program Manager and Manager- Procurement & Administration with every aspect of operations in the Procurement & Administration Unit. He holds specific responsibility to manage Procurements including master contracts, Vendor Management, Control of Property Items and Bridger Compliances, Travel Solutions. Besides he shall be responsible for the technical planning and supervision of releasing of salary of consultant working in the project. He will also coordinate with Hub PSM/CSO units/sector to ensure smooth and effective operation of procurement and finance in implementing programs

. Procurement and Admin Assistant will support Project Manager in executing all the planned activities as per the work plan.

(The above list is not exhaustive, and the management reserves the right to review it as and when the role evolves based on the need of the business and individual’s skills and capabilities)

• Processing of Purchase Request (PR). Prepares Purchase Order and ensures compliance with all CARE India policies and procedures, budget requirements donor regulations and local laws.
• Locates vendors using sources such as catalogues and the internet and interviews them to gather information about the products to be ordered.
• The person is responsible for overall management of procurement and & compliances as per care India policy
• The Person is responsible for management of property items
• Ensure that all Property items are properly accounted and kept under safe custody. Ensure adequate controls are in place to safeguard Property Items.
• Carry out day to day asset management activities for for project which include receipt, issuance and transfer.
• Assign Property ID and ensure they are issued once the formalities are completed as per policy.
• Preparation of MIS on Project closure as and when required.
• Ensure logistic arrangement in meeting, training and for project office
• Prepare checklists of items and activities for pre-workshop, during workshop and post workshop
• Undertake timely performance of pre-workshop activities including logistics
• Carry out any other task assigned from time to time as per the organizational requirement
• Keep a proper record of all vouchers received, review and send to the HUB location for timely release of payments.

• Keep updated with all communications related to the payment of Project so that papers can be traced out quickly for audit purposes.

• Review advance request, MER, TER and share gap with concerned staffs
• Any other work assigned by Project manager

• Project Manager
• Field team
• Director- Programs- North

• Minimum of 4-6 years of experience on donor-funded programs, particularly education in emergency, school quality program, teacher development and community mobilization
• Prior experience of working with the government
• Demonstrated strong understanding of engagement with system and community and gender programming.
• Also demonstrate understanding of National Education Policy of India and Current challenges and opportunities around addressing the learning gaps in children.

• Proficiency in computers à knowledge of Ms Office
• Good communication and interpersonal skills
• Analytical skills
• Negotiation skills
• People Management skills/Team management skill
• Understanding of the local laws on Income tax, FCRA, PF & other applicable local laws
• Knowledge of ERP package
• Ability to plan, implement and complete tasks independently and on time
• Understanding of the development sector